Privacy Policy
Website: optimahr.co
Effective Date: April 20, 2026
Contact: info@optimahr.co
optimahr.co (the "Site") is owned and operated by Optima Advisory, LLC (dba Optima HR Solutions). This Privacy Policy describes how we collect, use, store, and share personal information when you visit our Site, and explains your rights with respect to that information.
1Purpose
This Privacy Policy informs users of our Site about the personal data we collect, how we use it, who has access to it, how long we retain it, your rights as a user, and our cookie practices.
2Consent
By using our Site, you consent to the collection, use, and retention of personal data as described in this Privacy Policy. Where applicable law requires explicit or affirmative consent prior to collecting certain categories of data, we will seek that consent before collection.
3Personal Data We Collect
a. Data You Provide Directly
- Name and contact information (email address, phone number, company name)
- Messages or inquiries submitted through contact forms
- Information provided when scheduling a consultation or downloading a resource
b. Data Collected Automatically
- IP address and approximate geographic location
- Browser type and version
- Pages visited, time spent on pages, and referring URLs
- Device type and operating system
This data is collected via cookies and analytics tools (see Section 9).
c. Data from Third Parties
We may receive information about you from third-party platforms such as LinkedIn (e.g., if you interact with our content or complete a lead form) or our CRM provider (HubSpot), consistent with their privacy policies.
4How We Use Your Data
- Respond to your inquiries and provide requested information
- Schedule consultations or follow-up communications
- Send relevant HR insights, resources, or service updates (with your consent where required)
- Improve Site functionality and user experience
- Analyze traffic and usage patterns via analytics tools
- Comply with legal obligations
We do not sell your personal data to third parties.
5Data Sharing
We may share your data with:
- Service providers acting on our behalf (e.g., HubSpot for CRM and email, Google Analytics for traffic analysis, Base44 for website hosting)
- Professional advisors (legal, accounting) under confidentiality obligations
- Government or regulatory bodies when required by law
All third-party processors are required to handle your data securely and only for the purposes we specify.
6Data Retention
We retain personal data only as long as necessary to fulfill the purposes described in this Policy or as required by law. Contact form submissions and consultation records are retained for up to 3 years unless you request deletion earlier.
7Your Rights
Depending on your location, you may have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data ("right to be forgotten")
- Withdraw consent at any time (where processing is based on consent)
- Object to or restrict certain types of processing
- Lodge a complaint with a data protection authority
To exercise any of these rights, contact us at info@optimahr.co.
8Children's Privacy
Our Site is not directed to individuals under the age of 16. We do not knowingly collect personal data from minors. If you believe a minor has submitted data to us, please contact us immediately.
9Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Understand how visitors use our Site (Google Analytics)
- Remember preferences and improve user experience
- Support marketing and retargeting efforts (where consent is obtained)
Types of cookies we use:
| Type | Purpose |
|---|---|
| Essential | Required for Site functionality |
| Analytics | Google Analytics (anonymized IP where applicable) |
| Marketing | LinkedIn Insight Tag, HubSpot tracking (with consent) |
You may disable cookies through your browser settings. Note that disabling cookies may affect Site functionality.
10Data Security
We implement industry-standard technical and organizational measures to protect your data from unauthorized access, disclosure, or loss. However, no method of transmission over the internet is 100% secure.
11Links to Third-Party Sites
Our Site may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.
12Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. Continued use of the Site after changes constitutes acceptance of the updated Policy.
13Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: